Skip to main content
← Back to Portfolio
Portfolio · Distribution Management

Distribution Management System

From Warehouse to Van to Store

An end-to-end platform for distributors who sell from vehicles. It connects warehouse stock, vehicle loading, route-based invoicing, order booking, collections and returns, so owners, accountants and field reps work from one set of numbers.

Load smarter. Sell faster. Collect everything.

Key Features

01

Catalog, Companies & Pricing

Organize what you distribute and control how it is priced and discounted.

  • Product categories with a nested category tree
  • Companies (suppliers and brands) with their own product ranges
  • Products with SKU, base unit (piece, kg, litre, pack, box, case), selling price and MRP
  • Per-product discount rules with a maximum discount percentage
  • Free-item offers triggered by a quantity threshold
  • Combo products bundling several items under one offer
02

Warehouse & Stock Control

Know what is in every warehouse, where it moved, and what is running low.

  • Multiple warehouses with a default warehouse
  • Live stock levels per warehouse and product
  • Full stock-movement ledger: opening, purchase-in, load-out, return-in, adjustments
  • Manual stock adjustments with an audit trail
  • Low-stock alerts and stock summary
  • Stock reservations that hold quantity for confirmed pre-invoices
03

Vehicle Load Management

Load each delivery vehicle from the warehouse and reconcile it at the end of the day.

  • Create loads for a vehicle and sales rep: draft → loaded → partially returned → closed
  • Confirm a load to deduct warehouse stock
  • Top-up a load mid-route with extra stock
  • Record unsold returns back into the warehouse
  • Load summary and history: loaded vs sold vs returned vs remaining
  • Current stock on every vehicle at a glance
04

Invoicing & Sales

Fast invoicing for cash and credit sales straight from the route.

  • Cash and credit invoices against stores
  • Paid, partial, unpaid and rejected statuses
  • Line discounts and free items applied from product rules
  • Void or reject invoices with a full change history
  • Invoice summaries by status and period
  • Invoice edit and history for traceability
05

Pre-Invoices & Order Booking

Take orders ahead of delivery and reserve the stock so it is there when the van arrives.

  • Draft, confirm, deliver or cancel pre-invoices
  • Stock availability check before confirmation
  • Automatic stock reservation and release
  • Record advance payments against pre-invoices
  • Convert delivered orders into invoices
06

Payments & Collections

Collect what is owed and always know which store owes what.

  • Payments by cash, cheque, bank transfer or other methods
  • Allocate a single payment across multiple outstanding invoices
  • Outstanding balances by store
  • Store statements with invoice and payment history
  • Daily collection report
  • Void payments with automatic balance restoration
07

Returns & Exchanges

Handle damaged, expired and unwanted goods without losing track of stock or money.

  • Returns recorded against the original invoice's returnable lines
  • Settle by cash refund, replace the same item, or exchange for a different item
  • Returned stock goes back to the load or warehouse
  • Void a return when entered by mistake
  • Return-products report
08

Routes, Stores, Vehicles & Fuel

The field network behind your deliveries, organized and assigned.

  • Delivery routes and the stores on each route
  • Vehicles with registration details and assigned reps
  • Fuel logs per vehicle with fuel-cost summary
  • Sales reps assigned to routes, vehicles, stores and companies
  • Accountants assigned to the companies they manage
09

Reports & Dashboard

Understand sales, collections and field performance from a role-aware dashboard.

  • Configurable dashboard widgets: today's sales, outstanding, top products, low stock, collections, payment-method mix
  • Sales, store-wise, rep-wise, product-wise and route-wise reports
  • Company-wise and vehicle-wise reports
  • Load vs sales, revenue, collections and outstanding reports
  • Free-product and return-product reports
  • Rep-specific widgets for a rep's own sales, collections and current load
10

Users, Roles & Security

Give each person exactly the access their job needs.

  • Role-based access control with custom roles and fine-grained permissions
  • Sales reps, accountants and admins each see their own scope
  • Token-based authentication with password reset and first-login password change
  • Activity logging of changes across the system

Why Choose This System?

Stock You Can Trust

Every movement from warehouse to van to store is recorded in a single ledger.

Van Sales Under Control

Loads, top-ups, sales and returns reconcile per vehicle and per day.

Faster Collections

See outstanding balances by store and allocate payments across invoices.

Fewer Disputes

Statements, histories and void trails give a clear record for every transaction.

Smarter Selling

Discount limits, free-item offers and combos are enforced automatically.

Visibility by Route and Rep

Route-wise, rep-wise and vehicle-wise reports show where the business is won or lost.

Who Is It For?

Built for businesses that move goods to retailers every day.

  • FMCG and consumer-goods distributors
  • Wholesalers with van-sales fleets
  • Multi-company distribution agencies
  • Route-based delivery businesses

Take Control of Your Distribution Network

Replace paper load sheets and scattered spreadsheets with one connected system for stock, sales and collections.

Request a Demo

Distribution Management System — by Jen Info Tech