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Portfolio · Tuition Management System

TutorSync

Tuition Centre Management, Simplified

TutorSync is a complete back-office platform for tuition centres and coaching institutes. It manages the full student journey — registration, class enrollment, attendance and exams, through fee billing, payment collection and staff payroll — across every branch.

Fewer spreadsheets. Better records. A smoother centre.

Key Features

01

Academic Setup & Curriculum

Define the academic calendar and teaching structure that every other module builds on.

  • Academic years with an active current year (upcoming → active → completed)
  • Grades, mediums of instruction, subjects and sections
  • Classrooms built from grade + medium + academic year
  • Class rosters showing every enrolled student
02

Student & Parent Management

One complete record per student, linked to their guardians, invoices and results.

  • Student profiles with auto-generated admission numbers and photo
  • Active, inactive and graduated status lifecycle
  • Enrollment history, invoices, payments and exam results in one place
  • Link parents to multiple students with relationship type and primary contact
03

Enrollment & Promotions

Place students into classes for the year and move them up when the year ends.

  • Enroll into classes with subject-level selection
  • Duplicate-enrollment prevention per class and year
  • Pending, active, withdrawn and completed workflow
  • Bulk promotion of students to the next class
04

Attendance, Timetable & Calendar

Keep daily operations organized and everyone informed.

  • Mark attendance in bulk per class and date
  • Weekly timetable slots with notifications
  • Calendar of events and academic dates
  • Leave types and leave requests with approve, reject and cancel
05

Exam & Results Management

From scheduling an exam to publishing results and report cards.

  • Exam types, exams and per-class, per-subject schedules
  • Bulk marks entry with absent tracking and remarks
  • Automatic pass/fail, grade labels and averages
  • Publish results and email report cards to parents
06

Fee Management

Billing and collection from fee structure through to receipts.

  • Fee categories, per-grade structures, due days and late fines
  • Invoices with draft, pending, partial, paid and overdue statuses
  • Cash, bank transfer, online and cheque payments with receipt numbers
  • Percentage or fixed discounts and ad-hoc other fees
07

Payroll, Staff & Expenses

Pay teachers and staff accurately and keep centre spending visible.

  • Teacher and staff profiles with types and pay basis
  • Allowance and deduction components per employee
  • Payroll periods, preview wizard, slip generation and mark-as-paid
  • Expense categories and expense tracking
08

Reports, Dashboard & Security

Live insight into the centre with role-based control over who sees what.

  • Dashboard KPIs: students, teachers, income, outstanding fees, upcoming exams
  • Fee collection, enrollment, payroll, exam and income vs expense reports
  • Custom roles and fine-grained permissions per module
  • Read-only audit logs of every change, plus support tickets
09

Multi-Branch Architecture

Run several branches of the same institute from a single installation.

  • Every record is scoped to its branch — no data leaks between branches
  • Users can belong to several branches and switch without logging out
  • Each branch keeps its own classes, fees, payroll, roles and settings
  • Branch-level mail and company settings

Why Choose TutorSync?

One Connected System

Admissions, classes, exams, fees and payroll share the same records — no re-entry.

Faster Fee Collection

Track what is paid, partial or overdue and issue receipts instantly.

Less Admin Work

Bulk attendance, bulk results entry and one-click promotions save hours every term.

Clear Visibility

A live dashboard and reports show income, outstanding fees and student numbers at a glance.

Secure by Design

Role-based permissions, branch isolation and audit logs protect your data.

Ready to Grow

Add branches and staff as your centre expands, all under one installation.

Who Is TutorSync For?

Built for institutions that teach, bill and pay staff every month.

  • Tuition centres and coaching institutes
  • Multi-branch education networks
  • Private academies and training centres
  • Language and skill-development schools

Bring Your Tuition Centre Together with TutorSync

Connect academics, people, fees and payroll in one platform, and give your team more time to focus on students.

Request a Demo

TutorSync — Teach. Track. Grow.